What Does a Day-of Coordinator Actually Do? (Spoiler: It’s More Than Just ‘The Day Of’)

The Myth of the “Day Of”

Let’s clear this up real quick: A “Day-of” Coordinator does not just show up on the wedding day, Starbucks in hand, and wing it.

If we did, you’d notice. (And not in a good way.)

Truth is, the work of a Day-of Coordinator starts weeks before the big day. We’re like the human equivalent of duct tape, espresso, and that one bridesmaid with a color-coded binder—except we’re pros.

🗓️ So... What Actually Happens Before the Wedding Day?

Here’s what AK Events does in the days and weeks before your wedding:

• Intro Call or Coffee Chat: We connect to go over your vision, vendor list, and any wedding nightmares you’ve had that involve missing pants or runaway llamas.

• Timeline Creation: A super-detailed, minute-by-minute timeline crafted with all your vendors in mind; so everyone knows where to be, when to breathe, and when to hit the dance floor.

• Vendor Confirmation: I reach out to every single vendor, yes, even the florist’s second cousin who’s delivering centerpieces, to confirm arrival times, needs, and backup plans.

• Venue Walkthrough (if available): I learn the space like the back of my hand so I know where your Grandma should sit, where the DJ can plug in, and where that one groomsman is likely to sneak off for a nap.

  
  

💍 Now Let’s Talk Wedding Day Duties

Here’s what I’m doing while you're sipping champagne and getting your lashes done:

• Set-Up Supervision: Making sure tables, signs, favors, and décor are exactly where they belong (even if we’re using a hot glue gun at the last minute).

• Vendor Management: Greeting and directing every vendor like a wedding bouncer who’s also incredibly organized and polite.

• Timeline Enforcer: Ceremony at 4? We’re lining people up at 3:52 and cueing music at 3:59. (We run a tight, joyful ship.)

• Problem Solver: Did the cake arrive leaning left? Did someone forget the rings? Did Aunt Linda lose her purse? Handled it. Quietly. Professionally. You’ll probably never even know.

• Guest Whisperer: Need help finding the bathroom? The seating chart? Their dignity after too much Fireball? I got it.

• Emergency Kit Access: Bobby pins, safety pins, tide pens, deodorant, snacks, duct tape, and yes—tampons. I come stocked.

• Tear Down Coordination: While you’re dancing the night away, I’m coordinating final vendor pickups and packing up your sentimental stuff like a wedding-day ninja.

  
  

💡 So Why Hire a Day-of Coordinator?

Because your mom shouldn’t be running around in heels directing traffic. Because your maid of honor deserves to be in the moment. Because YOU shouldn’t be worrying about anything except soaking in every second.

I’m there so you can actually enjoy your wedding.

🥰 Final Thoughts

A “Day-of” Coordinator isn’t just for the day-of. It’s a planning partner, a crisis manager, a timeline queen, and a professional go-with-the-flow-er wrapped into one.

If you’ve ever said:

“I think I can plan it all but I don’t want to be in charge that day…”

Hi. I’m your girl.

📩 Let’s talk about what AK Events can take off your plate—so you can focus on the cake instead.